Service
Obtaining approvals is one step. Staying compliant is continuous.
An approval does not end with the issue of a certificate. Each licence, consent and registration may carry conditions, reporting requirements, monitoring duties, validity periods and obligations that arise when the facility changes.
AequiRadix brings these requirements together in a facility-specific compliance register and actionable calendar. Obligations are identified, assigned and monitored so that management can see what must be done, who is responsible and what evidence should be retained.
What compliance management involves
Statutory compliance management begins with the laws applicable to the establishment, but it does not stop there. The facility's licences, registrations, consent orders, approved plans and authorisations must also be examined because these documents may impose conditions specific to the site, process, capacity, equipment or materials handled.
The resulting obligations generally fall into two groups:
- Recurring obligations arise on a defined cycle, such as periodic returns, environmental monitoring, equipment tests, licence renewals and statutory record maintenance.
- Event-triggered obligations arise when something changes or occurs, such as an expansion, process modification, increase in capacity, change of occupier, installation of new equipment, reportable accident or exceedance of an authorised limit.
A working compliance system therefore tracks more than filing dates. It connects each obligation to its legal or approval-specific basis, responsible person, required action, supporting evidence and escalation point.
This page is about keeping an operating facility compliant. For identifying which approvals a project needs before commitment, see Regulatory Mapping.
Illustrative facility
Operating precision-engineering facility in Tamil Nadu
Illustrative example, not an assessment of an actual establishment.
The sample register below concerns an operating precision-engineering and electric-vehicle components facility located on a leased plot in an approved SIPCOT industrial layout.
| Facility factor | Illustrative assumption |
|---|---|
| Operations | CNC machining, aqueous surface preparation, powder coating and mechanical assembly |
| Workforce | Approximately 180 workers |
| Building | Non-multi-storeyed production building with warehouse, utilities and office |
| Utilities | HT electricity supply, transformer and standby diesel generator |
| Environmental systems | Effluent-treatment and sewage-treatment systems serving the facility |
| Waste | Used oil, treatment sludge and other process residues |
| Approvals held | Planning and building approvals, TNPCB consent, operative factory registration or licence, fire approval, electrical safety approval and hazardous-waste authorisation, as applicable |
| Excluded activities | No foundry, electroplating, heat treatment, chemical manufacture, boiler, bulk gas vessel, explosives or radioactive source |
| Operating assumption | No present proposal to expand production, alter the approved process or introduce specialised storage |
The actual register for a facility would be prepared only after reviewing its operative approvals, processes, workforce, equipment and material inventories.
Sample compliance register
The entries below show how separate obligations are converted into a working management system. Frequencies must be taken from the applicable law, approval or licence; they should not be assumed from a generic calendar.
| Compliance area | Responsible authority | Frequency or trigger | Action and evidence | Responsibility and follow-up |
|---|---|---|---|---|
| TNPCB consent conditions | Tamil Nadu Pollution Control Board | Continuously; renewal according to the consent's stated validity | Track every condition in the Consent to Operate, including approved products and capacity, water consumption, effluent treatment, emissions, waste handling and operating restrictions. Preserve the consent order, monitoring results, operating records and renewal submission. TNPCB | Environment lead to review monthly; management escalation for deviations or impending expiry. TNPCB administers consent and renewal through OCMMS, but the operative consent order remains the primary source for facility-specific conditions. |
| Environmental monitoring and statement | Tamil Nadu Pollution Control Board | At the intervals stated in the consent or other applicable direction; environmental statement annually where applicable | Conduct effluent, sewage, emission, ambient or other monitoring required by the consent. Reconcile laboratory reports against prescribed limits and retain corrective-action records. Where Form V applies, submit the environmental statement for the financial year by 30 September. TNPCB & You | Environment lead to schedule monitoring; approved laboratory or technical team to generate reports; unit head to close exceedances. |
| Hazardous and other waste management | Tamil Nadu Pollution Control Board | Ongoing; annual return by 30 June for the preceding April to March period where the Rules apply | Maintain waste-wise generation, storage and dispatch records; use authorised transporters and receiving facilities; retain manifests, weighment records and disposal or recycling certificates. Reconcile records before filing Form 4. Hazardous-waste Form 4 | Environment and stores teams to maintain records; authorised signatory to review the annual return and authorisation validity. |
| Factory and occupational-safety requirements | Directorate of Industrial Safety and Health, Tamil Nadu | Ongoing; periodic or event-based requirements according to the operative State framework | Maintain prescribed worker, attendance, working-time, safety, health and incident records. Track examinations, inspections, testing, returns and notices that apply to the facility and its processes. Preserve evidence of corrective action following internal or departmental inspections. OSH Code commencement (S.O. 5321(E)) | Factory manager and EHS lead to maintain the register; HR to support workforce records; occupier or authorised signatory to review reportable matters. The OSH Code commenced centrally on 21 November 2025, but the operative Tamil Nadu forms and procedures should be confirmed against current DISH requirements rather than assumed. |
| Fire-safety conditions and licence validity | Tamil Nadu Fire and Rescue Services | Ongoing; inspection, testing and renewal as required by the applicable approval and current classification | Maintain the fire-protection systems, access, exits, evacuation arrangements and records required by the approved plan and fire approval. Retain service reports, drill records, inspection findings and closure evidence. Monitor the operative document's validity and the renewal route applicable to the building. Fire licence renewal (RL_13) | EHS or facilities lead to conduct routine checks; approved service provider to test systems; management to close critical defects promptly. |
| Electrical safety | Tamil Nadu Electrical Inspectorate and electricity-supply authority | Ongoing; further scrutiny or approval when specified installations are altered or added | Maintain the approved electrical drawings, safety certificate, test reports, equipment records and documentation for the competent supervisory personnel. Review proposed changes to transformers, generators, switchgear, cabling or connected load before installation. Electrical safety certificate (PO_17) | Electrical head to maintain technical records and initiate review before modifications; EHS lead to monitor closure of inspection findings. |
| Workforce, wages and social-security compliance | Appropriate labour authorities, EPFO and ESIC, as applicable | Monthly, periodic and event-triggered according to coverage and operative rules | Maintain accurate employee, attendance, wage, overtime, deduction and contribution records. File the applicable electronic returns and preserve wage slips, challans, acknowledgements and employee-level reconciliations. EPFO requires covered establishments to furnish ECR information after each wage month. Code on Wages (Central) Rules, 2026 | HR and payroll teams to prepare filings; finance to reconcile remittances; authorised signatory to approve submissions and material corrections. |
| Licence and approval validity | Each issuing authority | Before the validity date stated in the operative document | Maintain a controlled register of licences, consents, authorisations and certificates showing the issuing authority, document number, validity, conditions, renewal prerequisites and responsible owner. Start document collection sufficiently before expiry based on the actual procedure. | Compliance coordinator to maintain the master register; functional owners to provide supporting documents; management to review approaching expiries. |
| Changes to process, capacity or facility | Authorities affected by the proposed change | Before implementing the change | Screen proposed changes to products, production capacity, process, layout, machinery, pollution load, workforce, utilities or storage against existing approvals. Determine whether amendment, fresh consent, plan approval, intimation or another regulatory action is required before commitment. | Project or operations lead to initiate change control; compliance lead to assess regulatory consequences; procurement to hold affected orders until clearance. |
| Incidents, exceedances and inspections | DISH, TNPCB, TNFRS, Electrical Inspectorate or another competent authority, depending on the event | On occurrence; within the period and form prescribed for the particular event | Assess whether an accident, dangerous occurrence, fire, pollution incident, monitoring exceedance or equipment failure is reportable. Preserve the initial report, statutory communication, investigation, root-cause analysis and corrective-action closure. | Site head and EHS lead to activate the reporting protocol; legal or compliance reviewer to confirm the authority, form and reporting period. |
TNPCB consent conditionsContinuously; renewal according to the consent's stated validity
- Responsible authority
- Tamil Nadu Pollution Control Board
- Frequency or trigger
- Continuously; renewal according to the consent's stated validity
- Action and evidence
Track every condition in the Consent to Operate, including approved products and capacity, water consumption, effluent treatment, emissions, waste handling and operating restrictions. Preserve the consent order, monitoring results, operating records and renewal submission.
TNPCB- Responsibility and follow-up
- Environment lead to review monthly; management escalation for deviations or impending expiry. TNPCB administers consent and renewal through OCMMS, but the operative consent order remains the primary source for facility-specific conditions.
Environmental monitoring and statementAt the intervals stated in the consent or other applicable direction; environmental statement annually where applicable
- Responsible authority
- Tamil Nadu Pollution Control Board
- Frequency or trigger
- At the intervals stated in the consent or other applicable direction; environmental statement annually where applicable
- Action and evidence
Conduct effluent, sewage, emission, ambient or other monitoring required by the consent. Reconcile laboratory reports against prescribed limits and retain corrective-action records. Where Form V applies, submit the environmental statement for the financial year by 30 September.
TNPCB & You- Responsibility and follow-up
- Environment lead to schedule monitoring; approved laboratory or technical team to generate reports; unit head to close exceedances.
Hazardous and other waste managementOngoing; annual return by 30 June for the preceding April to March period where the Rules apply
- Responsible authority
- Tamil Nadu Pollution Control Board
- Frequency or trigger
- Ongoing; annual return by 30 June for the preceding April to March period where the Rules apply
- Action and evidence
Maintain waste-wise generation, storage and dispatch records; use authorised transporters and receiving facilities; retain manifests, weighment records and disposal or recycling certificates. Reconcile records before filing Form 4.
Hazardous-waste Form 4- Responsibility and follow-up
- Environment and stores teams to maintain records; authorised signatory to review the annual return and authorisation validity.
Factory and occupational-safety requirementsOngoing; periodic or event-based requirements according to the operative State framework
- Responsible authority
- Directorate of Industrial Safety and Health, Tamil Nadu
- Frequency or trigger
- Ongoing; periodic or event-based requirements according to the operative State framework
- Action and evidence
Maintain prescribed worker, attendance, working-time, safety, health and incident records. Track examinations, inspections, testing, returns and notices that apply to the facility and its processes. Preserve evidence of corrective action following internal or departmental inspections.
OSH Code commencement (S.O. 5321(E))- Responsibility and follow-up
- Factory manager and EHS lead to maintain the register; HR to support workforce records; occupier or authorised signatory to review reportable matters. The OSH Code commenced centrally on 21 November 2025, but the operative Tamil Nadu forms and procedures should be confirmed against current DISH requirements rather than assumed.
Fire-safety conditions and licence validityOngoing; inspection, testing and renewal as required by the applicable approval and current classification
- Responsible authority
- Tamil Nadu Fire and Rescue Services
- Frequency or trigger
- Ongoing; inspection, testing and renewal as required by the applicable approval and current classification
- Action and evidence
Maintain the fire-protection systems, access, exits, evacuation arrangements and records required by the approved plan and fire approval. Retain service reports, drill records, inspection findings and closure evidence. Monitor the operative document's validity and the renewal route applicable to the building.
Fire licence renewal (RL_13)- Responsibility and follow-up
- EHS or facilities lead to conduct routine checks; approved service provider to test systems; management to close critical defects promptly.
Electrical safetyOngoing; further scrutiny or approval when specified installations are altered or added
- Responsible authority
- Tamil Nadu Electrical Inspectorate and electricity-supply authority
- Frequency or trigger
- Ongoing; further scrutiny or approval when specified installations are altered or added
- Action and evidence
Maintain the approved electrical drawings, safety certificate, test reports, equipment records and documentation for the competent supervisory personnel. Review proposed changes to transformers, generators, switchgear, cabling or connected load before installation.
Electrical safety certificate (PO_17)- Responsibility and follow-up
- Electrical head to maintain technical records and initiate review before modifications; EHS lead to monitor closure of inspection findings.
Workforce, wages and social-security complianceMonthly, periodic and event-triggered according to coverage and operative rules
- Responsible authority
- Appropriate labour authorities, EPFO and ESIC, as applicable
- Frequency or trigger
- Monthly, periodic and event-triggered according to coverage and operative rules
- Action and evidence
Maintain accurate employee, attendance, wage, overtime, deduction and contribution records. File the applicable electronic returns and preserve wage slips, challans, acknowledgements and employee-level reconciliations. EPFO requires covered establishments to furnish ECR information after each wage month.
Code on Wages (Central) Rules, 2026- Responsibility and follow-up
- HR and payroll teams to prepare filings; finance to reconcile remittances; authorised signatory to approve submissions and material corrections.
Licence and approval validityBefore the validity date stated in the operative document
- Responsible authority
- Each issuing authority
- Frequency or trigger
- Before the validity date stated in the operative document
- Action and evidence
Maintain a controlled register of licences, consents, authorisations and certificates showing the issuing authority, document number, validity, conditions, renewal prerequisites and responsible owner. Start document collection sufficiently before expiry based on the actual procedure.
- Responsibility and follow-up
- Compliance coordinator to maintain the master register; functional owners to provide supporting documents; management to review approaching expiries.
Changes to process, capacity or facilityBefore implementing the change
- Responsible authority
- Authorities affected by the proposed change
- Frequency or trigger
- Before implementing the change
- Action and evidence
Screen proposed changes to products, production capacity, process, layout, machinery, pollution load, workforce, utilities or storage against existing approvals. Determine whether amendment, fresh consent, plan approval, intimation or another regulatory action is required before commitment.
- Responsibility and follow-up
- Project or operations lead to initiate change control; compliance lead to assess regulatory consequences; procurement to hold affected orders until clearance.
Incidents, exceedances and inspectionsOn occurrence; within the period and form prescribed for the particular event
- Responsible authority
- DISH, TNPCB, TNFRS, Electrical Inspectorate or another competent authority, depending on the event
- Frequency or trigger
- On occurrence; within the period and form prescribed for the particular event
- Action and evidence
Assess whether an accident, dangerous occurrence, fire, pollution incident, monitoring exceedance or equipment failure is reportable. Preserve the initial report, statutory communication, investigation, root-cause analysis and corrective-action closure.
- Responsibility and follow-up
- Site head and EHS lead to activate the reporting protocol; legal or compliance reviewer to confirm the authority, form and reporting period.
A compliance register is not complete merely because a row has been marked “filed.” It should show whether the underlying obligation was satisfied, whether the submission was acknowledged, whether observations remain open and where the supporting evidence can be retrieved.
How compliance is managed
Identify obligations
Review the applicable Central and State framework together with the facility's actual licences, registrations, approvals, authorisations and consent conditions.
Create the register
Record each obligation with its source, applicability, responsible authority, required action, frequency or trigger, internal owner and evidence requirement.
Assign responsibility
Allocate each item to the function that can perform it, such as EHS, HR, engineering, maintenance, finance, stores or the factory manager, while retaining appropriate management oversight.
Track dates and events
Monitor calendar-based obligations alongside operational changes, incidents, inspections and approval conditions that create additional actions.
Complete and verify
Check that the required filing, test, inspection, monitoring exercise or renewal has been completed correctly, not merely initiated.
Preserve evidence
Maintain approvals, acknowledgements, returns, challans, test certificates, monitoring reports, manifests, inspection records and corrective-action closure in an accessible record system.
Review and update
Reassess the register when there is a change in process, product, capacity, workforce, ownership, building, equipment, utility, material inventory or regulatory framework. A compliance register based on outdated facility facts can create the appearance of control without managing the actual obligations.
What the client receives
AequiRadix develops a practical compliance-management framework for the facility, which may include:
- A facility-specific statutory compliance register
- A calendar of recurring filings, monitoring, testing and renewal actions
- Tracking of licences, consents, authorisations and approval conditions
- Identification of event-triggered reporting and amendment requirements
- Responsibility allocation across operational functions
- An evidence checklist for each material compliance action
- A record of open issues, dependencies and authority-confirmation points
- Periodic review of changes affecting the compliance position
The deliverable is structured for use by management and the teams responsible for day-to-day compliance. It provides a common view of what must be done, who must act and how completion will be demonstrated.
Keep compliance visible, assigned and actionable.
Share the facility's location, activities, workforce and current approvals. AequiRadix will review the available records and recommend the appropriate scope for a statutory compliance register and calendar.
Discuss Compliance TrackingThe applicable obligations and filing requirements depend on the facility's verified facts, regulatory classification, operative approvals and the law and administrative practice in force at the time of review.
Enquiry · Compliance
What statutory obligations do you need help managing?
A brief outline is enough to begin. We will review your enquiry and get in touch to understand the requirement.
Source references
- TNPCB Policy Note 2025-2026: consent administration, industry classification, validity management and OCMMS
- TNPCB & You: environmental statements, consent compliance and waste-management requirements
- Hazardous-waste annual return, Form 4, Tamil Nadu Pollution Control Board
- Hazardous and Other Wastes (Management and Transboundary Movement) Rules, 2016, official overview context
- Occupational Safety, Health and Working Conditions Code commencement notification, S.O. 5321(E), 21 November 2025
- Directorate of Industrial Safety and Health, Government of Tamil Nadu
- Renewal of Fire Licence for Non-Multi-Storeyed Buildings
- Electrical Safety Certificate procedure
- EPFO employer FAQ: Electronic Challan-cum-Return
- Code on Wages (Central) Rules, 2026
Sources verified: 3 October 2026.